Print, copy and scan
You can print, copy and scan at machines across campus.
Set up the PrintCloud and simply send your documents to print from a University-managed device, PCs in our computer labs or your own device. Then collect them from a printer near you. Printers are available in our computer labs, library buildings and staff offices.
The print, copy and scan service is also known as York Print Plus (YPP).
Key features
- A4 and A3 printing, scanning and copying.
- Colour or black and white printing.
- Options to collate and staple prints.
- Pay for printing and top up your balance online.
Access instructions
Sign in with your York username and password. If you’re not on campus, you need a virtual private network (VPN) connection.
Available to students and staff (restrictions apply)
You can use this service on devices connected to the University network or VPN.
Charges apply
There’s a cost for using this service.
Additional information
This is a list of printers we manage and are available for everyone. Find out where they are and what they can do.
If you use a wheelchair, tilting screens provide access from a lower height. Printers with this feature that are accessible by wheelchair can be found on the ground floor of Morrell Library, near the Library Help Desk, and the Law and Management building.
| Location | Colour | A3 | Collate/staple | Accessibility |
|---|---|---|---|---|
|
Alcuin - A/D/001 |
Yes |
- |
- |
Tilt screen |
|
Alcuin - A/EW/004 |
Yes |
- |
- |
Tilt screen |
|
Anne Lister Hub - L/E/004 |
Yes |
Yes |
Yes |
Tilt screen |
|
Berrick Saul - HERC/003 Postgraduate students only |
Yes |
Yes |
Yes |
- |
|
Biology - T Block Atrium |
Yes |
- |
Yes |
Tilt screen |
|
Biology - T/213 |
Yes |
- |
- |
Tilt screen |
|
Constantine College Nucleus - COHEN/105 |
Yes |
Yes |
Yes |
- |
|
Derwent College - D/N/114 |
- |
- |
- |
Tilt screen |
|
Halifax College - HX/M/009 Halifax College members only |
Yes |
Yes |
Yes |
No lift available |
|
Goodricke College Nucleus - GNU/009 |
- |
- |
Yes |
Tilt screen |
|
James College - G/N/169 |
- |
- |
- |
Tilt screen |
|
King's Manor - Library |
Yes |
Yes |
Yes |
No lift available |
|
King's Manor - Common Room |
- |
- |
- |
Tilt screen No lift available |
|
King's Manor KG08 |
Yes |
Yes |
Yes |
Tilt screen |
|
King's Manor G/015 |
Yes |
- |
- |
Tilt screen |
|
Langwith College - LCE/001 |
Yes |
Yes |
Yes |
- |
|
Law and Management - Atrium Two printers |
Yes |
Yes |
Yes |
Low device |
|
Library - Morrell ground floor Two printers |
Yes |
Yes |
Yes |
Low device Tilt screen |
|
Library - Morrell 1st floor Two printers |
Yes |
Yes |
Yes |
Tilt screen |
|
Library - Morrell 2nd floor Two printers |
Yes |
Yes |
Yes |
Tilt screen |
|
Library - Fairhurst 1st floor |
Yes |
- |
Yes |
Tilt screen |
|
Library - Fairhurst 2nd floor Two printers |
Yes |
Yes |
Yes |
Tilt screen |
|
Physic, Engineering and Technology - P/T/104B |
Yes |
Yes |
Yes |
- |
|
Piazza - PZA/004 |
No |
Yes |
Yes |
Tilt screen |
|
Piazza - PZA/204 |
Yes |
Yes |
Yes |
- |
|
Ron Cooke Hub - Atrium |
Yes |
Yes |
Yes |
|
|
Ron Cooke Hub - Mezzanine |
- |
- |
- |
Tilt screen |
|
Ron Cooke Hub - 1st floor |
- |
- |
Yes |
|
|
Spring Lane Building - 2nd floor |
Yes |
- |
- |
Tilt screen |
|
Wentworth Nucleus |
Yes |
Yes |
Yes |
- |
Departments also have their own printers, some of which students can use. You can find out more by contacting School or Departmental Computing Officers.
- You only pay the colour rate for pages with colour. If you print a document with both black-and-white and colour pages, you'll only be charged the colour rate for the pages with colour. However, even a small amount of colour (eg a blue link) will trigger the colour rate for that page.
- You can see how much a print job will cost before you release it at a printer via printing online – sign in with your University account and go to Jobs Pending Release.
Student charges
Black and white
- Single-sided A4: 5p
- Double-sided A4: 9p
- Single-sided A3: 10p
- Double-sided A3: 18p
Colour
- Single-sided A4: 15p
- Double-sided A4: 29p
- Single-sided A3: 30p
- Double-sided A3: 58p
|
|
Black and white |
Colour |
|
Single-sided |
A4 = 5p |
A4 = 15p A3 = 30p |
|
Double-sided |
A4 = 9p A3 = 18p |
A4 = 29p A3 = 58p |
Representative examples
Here are some examples to help you understand printing charges.
Print job 1
- Total pages: 29 (single-sided)
- Paper size: A4
- Black and white pages: 1 page at 5p = 5p
- Colour pages: 28 pages at 15p = £4.20
- Total cost: £4.25
Print job 2
- Total pages: 46 (double-sided)
- Paper size: A4
- Black and white pages: 7.5 double-sided pages (15 sides) at 9p = 68p
- Colour pages: 15.5 double-sided pages (31 sides) at 29p = £4.50
- Total cost: £5.18
Staff charges
Access instructions
Sign in with your York username and password. If you’re not on campus, you need a virtual private network (VPN) connection.
Related tools
Guides and help
How-to guides and set up
- How to print
- How to upload or email documents to print
- Set up 'PrintCloud' printer on your device
- Printing: get more help
- Copying: get more help
- Scanning: get more help
- Frequently asked questions
Search all our guides and help
Training and best practice
Accessibility
Some printing devices are fitted with a tilting screen so you can adjust it according to your needs.
The PrintCloud web service is co-managed by a third party called PaperCut. They provide accessible adjustments for users with limited vision or mobility needs. They have also carried out a Voluntary Product Assessment Template (VPAT).
- PaperCut accessibility statements (papercut.com)
Contact for support
If you're experiencing technical issues and need advice, please contact IT Services.
Service commitments
At York, we're committed to reducing our environmental impact. To help us cut down on unnecessary printing, we're asking staff and students to consider print alternatives wherever possible.
To support sustainable printing, we ask that you read and follow our University's Printing Policy, reflecting our commitment to environmental responsibility. The policy also complements our wider University strategy.
, 72kb)The following policies apply to all IT services provided by the University.
Availability
- This is a live service, available 24/7.
- Check the status of this service and any planned maintenance.
- You may be restricted by building opening times when physically accessing a print, scan and copy device.
Support
- This service is managed by IT Services.
- We are responsible for monitoring, identifying and fixing faults.
- Support is available during our opening hours.
Standards
- Our service performance and standards have been produced in consultation with our customers. We regularly monitor the delivery, performance and availability of facilities and services.
We appreciate feedback as it helps us review and continually improve our service.
Page last reviewed: 9 September 2024