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Print, copy and scan

You can print, copy and scan at machines across campus.

Set up the PrintCloud and simply send your documents to print from a University-managed device, PCs in our computer labs or your own device. Then collect them from a printer near you. Printers are available in our computer labs, library buildings and staff offices.

The print, copy and scan service is also known as York Print Plus (YPP).

Key features

  • A4 and A3 printing, scanning and copying.
  • Colour or black and white printing.
  • Options to collate and staple prints.
  • Pay for printing and top up your balance online.

Access instructions

Open printing online

Sign in with your York username and password. If you’re not on campus, you need a virtual private network (VPN) connection.

Available to students and staff (restrictions apply)

You can use this service on devices connected to the University network or VPN.

App and web-based

Compatible with Windows, Mac, Linux, Android and iOS. This service also works in your web browser.  

Charges apply

There’s a cost for using this service.

Additional information

This is a list of printers we manage and are available for everyone. Find out where they are and what they can do.

If you use a wheelchair, tilting screens provide access from a lower height. Printers with this feature that are accessible by wheelchair can be found on the ground floor of Morrell Library, near the Library Help Desk, and the Law and Management building.

Location Colour A3 Collate/staple Accessibility

Alcuin - A/D/001

Yes

-

-

Tilt screen

Alcuin - A/EW/004

Yes

-

-

Tilt screen

Anne Lister Hub - L/E/004

Yes

Yes

Yes

Tilt screen

Berrick Saul - HERC/003

Postgraduate students only

Yes

Yes

Yes

-

Biology - T Block Atrium

Yes

-

Yes

Tilt screen

Biology - T/213

Yes

-

-

Tilt screen

Constantine College Nucleus - COHEN/105

Yes

Yes

Yes

-

Derwent College - D/N/114

-

-

-

Tilt screen

Halifax College - HX/M/009

Halifax College members only

Yes

Yes

Yes

No lift available

Goodricke College Nucleus - GNU/009

-

-

Yes

Tilt screen

James College - G/N/169 

-

-

-

Tilt screen

King's Manor - Library 

Yes

Yes

Yes

No lift available

King's Manor - Common Room

-

-

-

Tilt screen

No lift available

King's Manor KG08

Yes

Yes

Yes

Tilt screen

King's Manor G/015

Yes

-

-

Tilt screen

Langwith College - LCE/001

Yes

Yes

Yes

-

Law and Management - Atrium

Two printers

Yes

Yes

Yes

Low device

Library - Morrell ground floor

Two printers

Yes

Yes

Yes

Low device

Tilt screen

Library - Morrell 1st floor

Two printers

Yes

Yes

Yes

Tilt screen

Library - Morrell 2nd floor

Two printers

Yes

Yes

Yes

Tilt screen

Library - Fairhurst 1st floor

Yes

-

Yes

Tilt screen

Library - Fairhurst 2nd floor

Two printers

Yes

Yes

Yes

Tilt screen

Physic, Engineering and Technology - P/T/104B

Yes

Yes

Yes

-

Piazza - PZA/004

No

Yes

Yes

Tilt screen

Piazza - PZA/204

Yes

Yes

Yes

-

Ron Cooke Hub - Atrium

Yes

Yes

Yes

  

Ron Cooke Hub - Mezzanine

-

-

-

Tilt screen

Ron Cooke Hub - 1st floor

-

-

Yes

  

Spring Lane Building - 2nd floor

Yes

-

-

Tilt screen

Wentworth Nucleus

Yes

Yes

Yes

-

Departments also have their own printers, some of which students can use. You can find out more by contacting School or Departmental Computing Officers.

  • You only pay the colour rate for pages with colour. If you print a document with both black-and-white and colour pages, you'll only be charged the colour rate for the pages with colour. However, even a small amount of colour (eg a blue link) will trigger the colour rate for that page.
  • You can see how much a print job will cost before you release it at a printer via printing online – sign in with your University account and go to Jobs Pending Release.

Student charges

Black and white

  • Single-sided A4: 5p
  • Double-sided A4: 9p
  • Single-sided A3: 10p
  • Double-sided A3: 18p

Colour

  • Single-sided A4: 15p
  • Double-sided A4: 29p
  • Single-sided A3: 30p
  • Double-sided A3: 58p

 

Black and white

Colour

Single-sided

A4 = 5p
A3 = 10p

A4 = 15p

A3 = 30p

Double-sided

A4 = 9p

A3 = 18p

A4 = 29p

A3 = 58p

Representative examples

Here are some examples to help you understand printing charges.

Print job 1
  • Total pages: 29 (single-sided)
  • Paper size: A4 
  • Black and white pages: 1 page at 5p = 5p
  • Colour pages: 28 pages at 15p = £4.20
  • Total cost: £4.25
Print job 2
  • Total pages: 46 (double-sided)
  • Paper size: A4
  • Black and white pages: 7.5 double-sided pages (15 sides) at 9p = 68p
  • Colour pages: 15.5 double-sided pages (31 sides) at 29p = £4.50
  • Total cost: £5.18

Staff charges

Access instructions

Open printing online

Sign in with your York username and password. If you’re not on campus, you need a virtual private network (VPN) connection.

Related tools

Guides and help

How-to guides and set up

Search all our guides and help

Training and best practice

Accessibility

Some printing devices are fitted with a tilting screen so you can adjust it according to your needs. 

The PrintCloud web service is co-managed by a third party called PaperCut. They provide accessible adjustments for users with limited vision or mobility needs. They have also carried out a Voluntary Product Assessment Template (VPAT).

Contact for support

If you're experiencing technical issues and need advice, please contact IT Services.

Service commitments

At York, we're committed to reducing our environmental impact. To help us cut down on unnecessary printing, we're asking staff and students to consider print alternatives wherever possible.

To support sustainable printing, we ask that you read and follow our University's Printing Policy, reflecting our commitment to environmental responsibility. The policy also complements our wider University strategy. 

The following policies apply to all IT services provided by the University.

Availability

Support

  • This service is managed by IT Services.
  • We are responsible for monitoring, identifying and fixing faults.
  • Support is available during our opening hours.

Standards

  • Our service performance and standards have been produced in consultation with our customers, and we monitor the delivery, performance and availability of facilities and services.

We appreciate feedback as it helps us review and continually improve our service.

Page last reviewed: 9 September 2024