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Google Calendar

Easily manage your appointments, view other people's calendars and invite people to meetings and events with Google Calendar.

This service is part of Google Workspace. It works best in conjunction with Gmail, Drive and Groups. Using these apps together allows you to create events, receive email invitations, invite groups to events and attach Drive files to events.

Key features

  • Create events at set times and locations.
  • Invite guests to your event and use Find a Time to see your guests' calendars at a glance.
  • Add video meetings to an event using Google Meet or Zoom.
  • Create an appointment schedule and appointment slots for other people to book during a time window specified by you.
  • Accept invitations directly from Gmail.
  • View colleagues' calendars and academic timetables.
  • Create calendars and to-do lists for your own use.
  • Request shared resource calendars:
    • A calendar resource is anything you schedule that isn't an event. Examples include meeting rooms (that aren't in Planon), projectors, recreation equipment, or any other resource that the people in your organization might schedule a time to use. Resource calendar requests need to be submitted to IT Services by your Departmental Computing Officer.
  • A mobile app is available on the Apple App Store and Google Play.

Access instructions

Open Google Calendar

  • Sign in with your University of York email address and password.
  • If using a mobile device, use the Google Calendar app.
  • There are some limitations to using this service in sanctioned countries.

Available to staff and students

All members of the University are automatically given a personal Google Workspace account, which includes access to this service. You can use this service on University-managed and personal devices.

App and web-based

Compatible with Windows and Mac. This service also works in your web browser.

Funded by the University

There isn’t a cost to you for standard use.

Access instructions

Open Google Calendar

  • Sign in with your University of York email address and password.
  • If using a mobile device, use the Google Calendar app.
  • There are some limitations to using this service in sanctioned countries.

Guides and help

How-to guides and set up

We recommend the latest version of Google Chrome for the best experience. Find out more information about supported browsers for Google Workspace (support.google.com).

Training and best practice

Accessibility

Contact for support

If you're experiencing technical issues and need advice, please contact IT Services.

Service commitments

This service is part of Google Workspace. See Google Workspace: service commitments for related user responsibilities and policies.

The following policies apply to all IT services provided by the University.

Availability

Support

  • This service is managed by a third party.
  • They are responsible for monitoring, identifying and fixing faults. We provide advice and support for local issues during our opening hours.
  • This service is part of Google Workspace. For full details of the support we provide, see Google Workspace: service commitments.

Standards

We appreciate feedback as it helps us review and continually improve our service.

Page last reviewed: 9 September 2024