York e-Purchase
York e-Purchase (YEP) is used to create purchase orders for many day-to-day purchasing requirements. This includes most goods and services with the exception of utilities, travel and expenses (see alternative purchasing systems below).
It’s used by staff in all departments. It’s a purchasing module based in the University’s finance system, Agresso.
Key features
- Browse items from various suppliers in the catalogue.
- Order from major suppliers including Stone and Academia.
- Raise free-format requisitions or generate orders through the catalogue ("punch-out" service - advanced).
- Receive invoices and goods receipt orders.
- Approve requisitions.
Access instructions
- To raise or approve requisitions on YEP, you must register for Agresso Finance System access through the Authorised Systems Registration tool.
- If you’re not on campus, you need to a virtual private network (VPN) connection.
- Log in with your York username and password.
- Duo two-factor authentication is required.
Available to students (science graduates) and staff (restrictions apply)
Authorised users can use this service on devices connected to the University network or VPN.
Web-based
This service works in your web browser.
Funded by the University
This system is hosted on site with unrestricted users. This is likely to change to a set number of licences in the near future.
Additional information
Not sure what system is right for you needs? Here's a brief summary of the alternative options:
- Business travel: business travel, accommodation, car hire, travel insurance etc.
- University Purchase Card: for orders typically below £5,000 and with suppliers who will be used infrequently or as a one-off.
- Amazon Business: offers cheaper prices than the normal Amazon site as well as Business Prime next day delivery.
- Online Store: sell products, short courses or services online.
Access instructions
- To raise or approve requisitions on YEP, you must register for Agresso Finance System access through the Authorised Systems Registration tool.
- If you’re not on campus, you need to a virtual private network (VPN) connection.
- Log in with your York username and password.
- Duo two-factor authentication is required.
Guides and help
How-to guides and set up
Training and best practice
Contact for support
Contacts vary depending on the nature of your query:
- Open or close an order: procurement@york.ac.uk
- Changes to supplier details or with regards to invoices: accounts-payable@york.ac.uk
- Technical queries or general advice: finance-systems@york.ac.uk
Service commitments
The following policies apply to all IT services provided by the University.
Availability
- This is a live service, available 24/7.
- Check the status of this service and any planned maintenance.
Support
- This service is managed by IT Services.
- We are responsible for monitoring, identifying and fixing faults.
- Support is available during our opening hours.
Standards
- Our service performance and standards have been produced in consultation with our customers, and we monitor the delivery, performance and availability of facilities and services.
We appreciate feedback as it helps us review and continually improve our service.
Page last reviewed: 9 September 2024