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Agresso

Agresso is the main university finance system covering general ledger, purchase requisitioning and ordering, accounts payable and stores management functionality. It has extensive enquiry and reporting facilities.

Key features

  • Maintaining accurate records of all income and expenditure for the University.
  • Managing the expenditure on research projects.
  • Stock control for stores in science departments.
  • Requisitioning/purchase ordering. Enables staff to input a requisition, eg for new stationery.
  • Invoicing customers and debt-chasing.
  • Paying suppliers, taking cash payments, cheques etc.
  • Enables departments to monitor their budgets.
  • Optional Excel add-ons include Excelerator and BIF. Excelerator helps extract data from and post data to Agresso. BIF (batch input formatter) creates templates which require completion to finish certain types of transactions. 

Access instructions

Open Agresso


Available to science graduates and staff (restrictions apply)

Authorised users can use this service on devices connected to the University network, VPN or VDS.

App and web-based

Compatible with Windows and Mac. This service also works in your web browser.

Funded by the University

This system is hosted on site with unrestricted users. This is likely to change to a set number of licences in the near future.

There isn't a cost to you for standard use.

Additional information

Departmental roles

  • For staff requiring YeP2 Procurement Stores access - Science Department Stores.
  • For staff requiring YeP2 Requisitioning and/or approval access - Department Procurement.
  • For staff with a finance-related role (not in the Finance department) - Departmental Finance.
  • Read-only access to research project and related financial information - Departmental Research.
  • Staff in Research Grant and Contracts teams - Research Grants Co-ordinator.

Finance Department roles

  • Staff within Faculty, Finance or Departmental accountant teams - Accountant.
  • Staff in the Accounts Payable Office - Accounts Payable.
  • Staff in the Cash/Fees Office - Cash/Fess Office (Accounts Receivable).

Systems

  • Staff in the Finance Systems team only - Systems Administrator.
  • Staff in development or testing roles - Technical support.

Other

  • Access to reporting and the customer masterfile - Accommodation Office.

If you have a specific role and none of the above apply, please state the Agresso functionality you require in the comments box when you make your request for access.

Access instructions

Open Agresso

Contact for support

If you are experiencing technical issues and need advice, please contact finance-systems@york.ac.uk.

Service commitments

The following policies apply to all IT services provided by the University.

Availability

Support

  • This service is managed by IT Services.
  • We are responsible for monitoring, identifying and fixing faults.
  • Support is available during our opening hours.

Standards

  • Our service performance and standards have been produced in consultation with our customers, and we monitor the delivery, performance and availability of facilities and services.

We appreciate feedback as it helps us review and continually improve our service.

Page last reviewed: 9 September 2024