The process, from discussion to apprentice recruitment

For further details on the process, please refer to the Apprenticeships at York: Managers' Handbook.

1. Manager identifies apprenticeship vacancy

2. Manager emails HR Enquiries, cc'ing Staff Apprenticeships Team with queries
3. HR and Staff Apprenticeship Team respond to queries regarding apprenticeship vacancy
4. Manager confirms pay point on the Apprentices' Pay Scale
5. Manager raises VRF
6. Normal recruitment practices followed but in addition HR Services sends Staff Apprenticeships a copy of job template
7. Staff Apprenticeships and Manager select training provider
8. HR advertise apprenticeship on the University of York job pages, along with all other vacancies
9. Staff Apprenticeships enables training provider to advertise position via National Apprenticeship Service
10. Selection takes place
11. HR issues Statement of Main Terms and Conditions of Employment for Apprentices
12. Apprentice presents Right to Work documents
13. Apprentice completes training provider's application form
14. Training provider interviews preferred candidate
15. If apprentice is under 25, Payroll notes NI redemption
16. Staff Apprenticeships Team inputs apprentice details onto DAS (online portal)
17. Training provider issues Training Contract to Staff Apprenticeships Team
18. Staff Apprenticeships Team signs Training Contract on behalf of University
19. Apprentice starts work and commences training programme
20. Monthly payments to training provider commence
21. Training provider issues Training Plan
22. Apprentice and Staff Apprenticeships Team co-sign Training Plan
23. Training Provider issues Apprentice Agreement to apprentice
24. Apprentice and Staff Apprenticeships Team co-sign Apprenticeship Agreement
25. Staff Apprenticeships Team receives and sends Apprenticeship Agreement to HR Services
26. HR Services upload the Apprenticeship Agreement onto Resource Link