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Home>Student home>Accommodation>University accommodation>Request to change/leave your room

If you'd like to leave or change your room you have a few options.

Here's how they work and what you need to do.

Contact us

Office hours: Monday to Friday, 10am to 4pm (excluding public holidays)

Accommodation Services

accommodation@york.ac.uk
+44 (0)1904 322165


Your responsibility

If you're leaving your room or moving to a different one, it's your responsibility to leave it in the same condition it was in when you arrived. See our moving out information to help you remember what needs doing.

Moving out of your room


Your options

Request to vacate your room

Transfer to a different room

Swap rooms with another student


Sub-letting

You are not permitted to privately sub-let University owned accommodation. Sub-letting is a breach of the terms and conditions you agreed to when you accepted your accommodation booking: 

  • You agree not to transfer your rights under this Agreement or sublet the Accommodation and you also agree not to allow any person to live in the Accommodation other than the persons named in the Booking, or otherwise agreed with us in writing. 

You can view your terms and conditions on our contract and policies web page, by expanding the drop-down boxes to find the Residence of contract or terms and conditions for your year of study. 

If you are planning to leave your accommodation early, and wish to cancel your contract, you may be eligible to do so by finding a replacement tenant. For us to cancel your contract, your replacement tenant would need to: 

  • Be the same student type as you (new undergraduate, postgraduate or continuing undergraduate) 
  • Be enrolled on a full-time University of York course
  • Not already have an accommodation booking with us

You can create an advert for your room on our Accommodation Adverts page (University log-in is required). Once you have sourced a replacement tenant, you must notify us with a 'Request to Vacate with a replacement tenant' form, which you can find further up this web page, along with further information.

Why do we do this? 

  • This allows us to check that the person moving into your room is a suitable tenant. 
  • It allows us to terminate your legally binding accommodation contract. 
  • We need to know who is residing in our accommodation for health and safety reasons.
  • If you fail to complete the 'Request to Vacate with a replacement tenant' form, and do not terminate your contract with us, you remain liable for payment and damages under our Terms and Conditions.

 


Contact us

Office hours: Monday to Friday, 10am to 4pm (excluding public holidays)

Accommodation Services

accommodation@york.ac.uk
+44 (0)1904 322165