Your timetable
All students at York are provided with an individual timetable that can be viewed, printed and imported into your Google Calendar.
Should any changes be necessary, your timetable automatically updates, and should email you to let you know about the change.
Related links
New students
If you have a confirmed place, your timetable will be available on Wednesday 11 September 2024.
You will start to see group activities and inductions and, once you have your college accommodation agreed, compulsory induction activities.
If you have any optional modules to choose, your department will be in touch to arrange these by early September when seminar and lecture allocations will complete your timetable.
Using your timetable
, 798kb)Changes to your timetable
Changes to your personalised timetable will typically appear in your online timetable within 15 minutes.
You will also receive an email notification about any change to the date, time or location of an activity in your personalised timetable.
It can take up to 24 hours before changes are visible in your connected calendar application.
Viewing clashes
In Week view, clashing activities are displayed side-by-side, indicating that they are taking place at the same time.
In List view, you can use the setting "Highlight clashing activities", which highlights clashing activities in yellow.
You can also use the setting "Show only clashing activities" which will list all clashing activities in yellow.
Travel warnings
If your timetable includes two activities taking place on different campuses with limited travel time (fewer than 30 minutes), the system will give you a warning. The warning symbol is a walking figure in a yellow box and is visible in all views of the timetable.
Recording activities
Activities that will be recorded have a symbol, a green "play button" icon, which is visible in all views of the timetable. This indicates that a recording of the activity will be made available through the VLE.
Colour codes
Activities in your timetable are colour-coded by type. Here’s a quick guide:
- Green is a lecture or film screening
- Blue is a seminar, supervision or tutorial
- Orange is a workshop, group project or problem class
- Vivid orange is a field trip or practical
- Pink is a presentation, feedback session or rehearsal
- Red is an assessment, induction activity, mandatory training or performance
- Purple is a meeting
- Cyan is a masterclass or placement
- Dark grey is a careers event or optional activity
Checking an academic staff member's availability
We advise you to check a staff member’s availability in Google Calendar, as this should include both their timetable and their meetings and appointments.
You can use the "Add timetable" function in the online timetable to look at a staff member’s teaching timetable. But remember that this does not include their meetings and appointments.
Finding a location
Each activity has a link to a campus map and to the University’s audio-visual pages, where you can find directions and other information about the location.
Booking a room
Use the student room booking form to book a space on campus.
You can use the "Location view" in the online timetable to view what’s going on in a certain room or building. This view includes both timetabled activities and room bookings. Be aware that this view can take 1-2 hours to update with the latest room bookings from Planon.
Viewing exam timetables
Your exam timetable is automatically included in your personalised menu of timetables on the right. If you don’t have any scheduled exams, you won’t see this option.
Using integrated Zoom links
Find out about and view screenshots of how to use MyTimetable Zoom links in the My Timetable and Zoom integration documentation for students.