Launch of Generative AI tool Google Gemini
Posted on 5 December 2024
For University use you must sign into Gemini using your usual University Google credentials. You can verify that you're signed in with these credentials by checking that ‘Your University of York chats aren't used to train our models" is displayed at the bottom of the screen.
Privacy and information handling
In order to keep University data secure and comply with data protection laws, you must only use generative AI tools that are provided and licensed by the University. This ensures appropriate contractual provisions are in place to protect University data. Please do not use personal accounts with the same or alternative providers as these do not provide the same level of protections.
The University's guidance on using Information Classification sets out how generative AI may be used responsibly with different classifications of University information.
You must read this guidance and familiarise yourself with the types of information it is safe to share with GenAI tools before using them.
The use of personal data is governed by the University’s Data Protection Policy and associated Special Categories of Personal Data Policy, if you are processing personal data that is likely to result in a high risk to individuals’ interests you must undertake the Data Protection Impact Assessment (DPIA) screening process. This will help to ensure compliance with Data Protection legislation. For support with this, please contact the Data Protection team.
Resources on using generative AI responsibly
- Guidance on using Information Classification
- Regulation 11: using University information
- Data Protection Impact Assessments
- Acknowledging and referencing generative AI
- Generative AI taught students guidance
- Guidance on the use of generative Artificial Intelligence in PGR programmes
Read more information on using generative AI tools and contact IT Services if you have any questions.