Privacy notice: assistance funding
This privacy notice is for individuals who apply for any of the assistance funding administered by Student Financial Support at the University of York. It sets out the ways in which the University of York gathers, uses, stores and shares your data. It also sets out how long we keep your data and what rights you have in relation to your data under the UK General Data Protection Regulation (GDPR).
For the purposes of this privacy notice, the University of York is the Data Controller as defined in the UK GDPR. For the University’s registration with the Information Commissioner’s Office, see the Information Commissioner's Register of Fee Payers. Our registration number is: Z4855807.
What personal information do we collect?
The information we will collect and process will depend on your circumstances, based on your application. This may include, but is not limited to:
- Name
- Address and contact details
- Course
- Fee status
- Financial details
- Employment information
- Tenancy/mortgage agreement
- Information about dependents
- Information about your partner if applicable
We also collect some information which is classed as Sensitive Personal Data or Special Category Data:
- Health and disability information
Why do we need this information?
The information will be used by Student Financial Support to:
- Assess your eligibility for support under the criteria of the assistance funding you have applied for.
- Assess the level of any funding/support to be awarded.
- Administer payments of any support awarded.
Special category data is collected to assess whether you may be eligible for additional support.
Anonymised data may be used for statistical or reporting purposes.
We will not use your data to make any automated decisions.
Providing accurate data will enable us to make fair and equitable assessments.
What is the lawful basis for processing your information?
Data will be processed because:
- It is necessary for the performance of our public task. This is because it allows us to administer awards and funds appropriately as part of the university’s commitment to enabling students to obtain the advantages of a university education.
- You give us your explicit consent for processing special category data. Your consent is indicated by submission of an application for assistance funding.
Will we share your information?
In limited circumstances, it may be necessary to share some details of an application internally to ensure that we can offer you the best possible support. Please see our Student Support Fund policy for details.
We will not share your data with any external organisations.
For the remainder of this privacy notice, see the University's General Privacy Notice.