Completing a travel risk assessment
When registering details of a trip on the Travel Log you will be required to follow the guidance below for completion of a Travel Risk Assessment Form.
Risk ratings
Once the Foreign, Commonwealth and Development Office Travel Advice has been checked and complied with for the destination country, a risk rating will be required.
Staff and students have access to Solace Global Assistance, a travel security advisory service provided by Aviva.
This provides comprehensive information on worldwide travel, including country risk ratings. When deciding on a destination’s risk rating, the overall country rating should be applied for TRA purposes.
To register for Solace Global Assistance:
- Add the company name (University of York).
- Enter your name and email address.
- Enter the policy number (100742260GPA).
You will receive an activation email and once logged in, you will be directed to the homepage. From here you can access Country Reports and sign up for alerts.
Contact us
General enquiries
insurance-enquiries@york.ac.uk
Matthew Cox
Insurance Manager
matthew.cox@york.ac.uk
+44(0)1904 322008
Sarah Broom
Assistant Insurance Manager
If you are a student travelling to a destination that is within the low risk category, then you will be required to complete a written travel risk assessment approved by your Head of Department or nominated representative.
The Insurance Office does not require a copy of the travel risk assessment, but it should be made available if required by insurers in the event of a claim.
If you are a member of staff travelling to a destination that is within the low risk category, then you do not need to complete a travel risk assessment. You should still review the destination travel advice on Solace Global Assistance and Foreign Commonwealth and Development Office prior to departure.
If you are travelling to a destination that is within a medium risk category, then you will be required to complete a written travel risk assessment approved by your Head of Department or nominated representative.
The Insurance Office does not require a copy of the travel risk assessment, but it should be made available if required by insurers in the event of a claim.
If you are travelling to a destination that is within a high-risk category, then you will be required to complete a written risk assessment approved by your head of department or nominated representative.
Please send a copy of your completed risk assessment to insurance-enquiries@york.ac.uk for review by the Health & Safety team.
If a trip to any of these countries is essential, please contact insurance-enquiries@york.ac.uk at least 4 weeks prior to the intended date of departure.
Contact us
General enquiries
insurance-enquiries@york.ac.uk
Matthew Cox
Insurance Manager
matthew.cox@york.ac.uk
+44(0)1904 322008
Sarah Broom
Assistant Insurance Manager