Hiring vehicles

If you are required to hire a vehicle for University of York business, please refer to the car hire instructions on the University's business travel page:

Business travel

Please note that authorised drivers hiring a vehicle on University business are not covered by the University of York motor insurance policy.

Drivers are required to take out fully comprehensive motor insurance with the hire company - this is included in the cost of hire with Enterprise, the University’s preferred supplier.

Long-term hire

If your department will be hiring a vehicle long-term (over three months), please contact insurance-enquiries@york.ac.uk.

Hiring minibuses (Hiring vehicles for 6 or more people)

M1 category vehicles (cars; people carriers) are the preferred option for transport, even considering the need for multiple vehicles. Hiring a minibus is NOT recommended by the University Workplace Health and Safety Office due to the increased risk of incidents and accidents.

A minibus may be used for larger groups, only after a risk assessment and driver competency assessment has been completed. These documents must be approved by the respective Dean or Head of Department. To review roles and responsibilities, please see the Workplace Health and Safety Policy Statement and Arrangement (PDF , 3,878kb)

Driving a vehicle with nine or less passenger seats is permitted with a full driving licence, but subject to certain exclusions (eg the driver cannot be under 21 years).

Please see the government website for details on: