Post-award

Also see Running your grant

The post-award procedures are outlined in the University's Financial Regulations, as they relate to Research Grants.

Research grants

Research grants from research councils, charitable sources, the European Commission and other non-commercial sources.

If the grant-giving body makes an award, any offer letter received by the applicant should be sent to your Faculty E2E Research team stating whether or not, in the applicant's view, the terms are acceptable. If it contains any reference to intellectual property, the IP Manager should be consulted. If the offer letter is sent directly to the Finance Department, the applicant will be sent a copy to ensure that the terms are acceptable.

In all cases if an official acceptance of a grant is required by a grant-giving body it should be made by the finance director or his nominee.

Once a grant has been awarded

Once a grant has been awarded the investigator must liaise with the Grant coordinator and HR at the earliest opportunity to discuss staff appointment matters such as duration, grading, advertising and work permits. Faculty E2E Research teams are responsible for approving funding for these short term research posts with HR before they will initiate a staff contract.

An account code (project code) together with a budget will be issued to the investigator by your Faculty E2E Research team. This is the authority given to commence expenditure on that grant award up to the budget stated. Financial management is the responsibility of the investigator and any expenditure beyond that given by the budget is the responsibility of the investigator to clear. Similarly, if non-fulfilment of a grant condition gives rise to disallowed expenditure or non-payment of a final grant claim, it is the responsibility of the investigator to clear the debt (e.g. late submission of a Research Council final report).

Initial Grant Meeting

Initial Grant meetings (previously known as Kick-off meetings) should be considered on projects at the value of £2m or those with high complexity.

The aim of the meeting is to provide a bespoke level of support for PIs who have just been awarded more complex grants. To help understand any issues with the award and make agreements at the early stages of the project allowing the project to run more smoothly.

The proposed agenda has some items to prompt discussions and covers the award, staffing and time sheets.

Please contact your Post-Award Grant Co-ordinator to discuss and arrange an Initial Grant meeting.