Information for staff
Records management
Contacts
- Managing records and data:
University Records Manager and Archivist- Managing your research outputs:
Information Services Research Support Team
Records management is the corporate and professional function of managing records to:
- meet the University's needs
- promote business efficiency
- provide legal and financial accountability
Research outputs are an important record of the University's research activities, and so are included here.
With good records management, it is easier to meet legal and compliance requirements, eg Data Protection Act, Freedom of Information Act and research funder policies.
Records Management Policy
The Information and Records Management Policy is the overarching policy which explains how the University ensures good management of its records in all formats (physical and electronic).
Everyone who creates, receives or maintains University records needs to be aware of this policy to ensure that:
- University records are fit for purpose
- the right information is created and kept for as long as it is needed (but no longer!)
- information is held in a form and manner that helps people access it
- information is stored, used and protected in accordance with the many requirements of its creators, users, the University, the law and regulatory bodies
- cost effectiveness is maintained (in terms of the time spent looking for information, storage and maintenance).
The information and records of enduring evidential and historical value created/received by the University over its entire history are stored in the University Archive. The archives chart the origins and development of the University, recording its principal activities, functions and decisions.
How do I know what to do?
The Records Management guidance provides a wide range of practical information to help you manage University records effectively. It includes guides to specific aspects of records management and links to training information.
Protecting information in your role is continually developed to provide more tailored guidance for your role and a variety of activities you may wish to undertake.
All records management policies and associated guidance are listed on the Information Policy index.