Publication Scheme: Guide to Information

Departmental websites provide the names and responsibilities of key academic and support services personnel.

Further information on the roles of senior managers are outlined in their respective job descriptions, available from Human Resources.

Web;

Paper: contact Human Resources.

The University provides a breakdown of its income and information in relation to capital investment in its Annual Report and Financial Statements. For further information contact the Director of Finance.

A summary of its funding and expenditure is also available.

Budgetary and account information is maintained by the Finance Department. For further information contact the Director of Finance.

Information about salary structures is at Pay Scales.

Information about the emoluments of the Vice-Chancellor is set out in the Annual Report and Financial Statements, together with information on the remuneration of other senior staff earning over £100,000 per annum (stated in bands of £10,000). The Accounts are published each year in December.

The ratio between the Full Time Equivalent (FTE) salary of the highest-paid employee and the FTE salary of the median-paid employee is 7.2:1.

Staff allowances and expenses

Information about staff allowances and expenses is set out in the University's Financial Regulations and its Travel and Expenses policy.

Information about the expenses reimbursed to individual members of the University Executive Board is published on their profile pages.

Information about funded research at the University of York is available from Research. Further information about our research staff, projects, publications and organisational units can be found on the York Research Database.

Quarterly summaries of funded research are prepared for Council, and are recorded in Council papers.

The Annual Report and Financial Statements provides figures on the University's total research funding.

Research Councils UK's Gateway to Research provides information on publicly funded research undertaken by the University.

The York Pedagogy defines the University's learning culture and sets clear expectations for our programmes. Strategy, Policy and Procedure gives details of the University's Learning Strategy, Management of Programmes, Reviews of performance and the management of assessments and exams.

The University's Teaching Committees assure the standards of taught programmes of study, and monitor the institutions academic standards.

The process of programme approval and review is outlined on the Submitting a New Programme for Approval, Modifications , Programme withdrawal , pages of the Managing Programmes and Collaboration section of the the University's website.

York Graduate Research School Board has oversight of all matters relating to postgraduate research (PGR) students at the University, to advise Research Committee on aspects of the research strategy and University Teaching Committee on aspects of the learning and teaching strategy relating to Postgraduate Research (PGR) students, and to monitor and respond to national developments relating to PGR students.

Information about Graduate study at York, including an index of courses, financial information, and procedures for applying, is available on the University's website.

The York Graduate Research School provides further information on opportunities for research students.

Student welfare information is concentrated in Student Services and various support is available to help students during their time at York.

College staff also offer welfare support to their members.

Regulation 7 covers the University's policy on substance abuse.

Help for those suffering from addiction can be found on the Student pages.

Information about security can be obtained from Security Services.

The University's Human Resources Strategy is available from Human Resources.

The University's Staff Development Policy and complementary training and development courses are managed by Human Resources.

Information about relations with trades unions is given in the Employee Relations Structure.

Human Resources similarly maintains information about the University's Grievance Procedure, Disciplinary Procedure, Code of Practice on Harassment, and the Speak Up (Whistleblowing) policy.

A full list of HR policies and procedures and its Employee Relations Structure is available on the website.

Human Resources manage policy and procedure relating to the pay and grading for all groups of staff.

The Recruitment Policy and HR recruitment and selection webpages provide information on the University's recruitment procedures. Job vacancies at the University are publicly advertised in appropriate media, including the Job Vacancies web pages.

Equality and diversity

Information on the University's Health, Safety and Welfare Policy Statement and Arrangements are provided by the Workplace Health and Safety team.

Information on the University’s insurance procedures can be requested from the Insurance Office.

The University of York's Employers' Liability and Public Liability insurance is provided by Allianz Insurance plc. The policy number is 55/SZ24961353/08.

Web: University intranet for University members

Paper/electronic: contact Health and Safety Department

Information about the University's responsibilities to the environment, can be found in the Environmental Sustainability Policy.

Information on Waste and Recycling is also available.

Information concerning complaints about freedom of information requests and the University's Publication Scheme is contained in the Freedom of Information Complaints Policy.

The University's information policies include

• Records Management Policy,
• Data Protection Policy,
• Information Security Policy,
• Freedom of Information Policy, and
• Research Data Management Policy.

Information on the policies, their supporting method statements and guidance, is brought together on the Using and protecting information webpages.

Information Services maintains an Information Policy index.

The Borthwick Institute has protocols for applying the Data Protection Act's research exemption to otherwise closed records.

IT Services further operates under the IT Investigations and Data Access Policy.

The University's Records Management Policy set out the steps the University will take to create specific data retention, disposal and archive policies.

The use of CCTV in the University conforms to the Code of Practice for CCTV issued by the Office of the Information Commissioner.

The Surveillance Policy governs the use of CCTV and visual systems.

The University's Data Protection policy includes a section on the use of photographs, video and closed-circuit television.

The University maintains a Policy on the Management of Debit/Credit Card Data in conformance with the PSI DSS standard.

Information about the Library's collection, acquisition, management and disposal policies is in the Library's Information Resources and Access Policy (policy under review).

The York Digital Library policy covers the library's digital collections.

The Borthwick Institute's policies regarding collecting and access to information are available on the website.

The University's Research Policies and Codes of Practice and Research Strategy are maintained by the Research Strategy and Policy Office. They include the University's Code of Practice on Research Integrity.

Intellectual property arrangements are set out in the Ordinances and Regulations. 

Additional information on intellectual property can be found on the Research webpages.

The terms of reference and constitution of the Ethics Committee are given in the Committee Book. Non-exempt minutes, agendas and other papers are available through the Ethics Committee secretary.

Information on the University's research is published through its research pages and the York Research Database. Information on publicly funded research outputs is also given through Gateway to Research developed by the Research Councils UK.

Medical research is undertaken at the Hull York Medical School and the Department of Health Sciences.

The University's Research and Enterprise team is responsible for supporting and developing research, knowledge transfer and research impact activities. 

The Research Councils UK's Gateway to Research provides information on publicly funded research in the UK, including research undertaken at the University of York.

Any information we are currently legally required to hold in publicly available registers

The University's notification of its uses of personal data is hosted externally by the Information Commissioner's Office in the Public Register of Data Controllers.

Information in relation to major capital assets is maintained by the Finance Department.

The University's Financial Regulations state that the Director of Finance will maintain a central asset register for equipment with an initial cost over £20,000. Heads of Departments are responsible for maintaining a departmental asset register (inventory) of all departmental equipment, regardless of the funding source of the purchase of the equipment. 

The University's real estate is shown on the various campus maps and information on building and investment in the University's estate can be found on the website.

Information on the Policy and Procedures in relation to the declaration of interests are online.

The registered interests of senior personnel are detailed in the University Council's membership profiles and in the profiles of the University Executive Board.

A register of interests for members of Council, lay members of University Committees, University Executive Board and Operations Group is maintained within the Registrar & Secretary’s Office. Registers for senior departmental staff are maintained within departments.

Access to registers by inspection only, on arrangement with Registrar's Office.

The Registrar and Secretary maintains a list of declared gifts and hospitality. The University's Anti-Bribery Policy details the University's policy on accepting gifts and hospitality.

The University's Security Service installs and maintains the large network of CCTV cameras, intruder alarms and electronic access control devices across campus.

The installation and operation of all Closed Circuit Television (CCTV) cameras is governed by the University's Surveillance Policy.

The University makes available online both undergraduate, graduate and Hull York Medical School prospectuses. 

Information on the external services offered by the University's trading companies, and commercial facilities and services, is maintained by the Business Development Team.

Details about the fees and funding for undergraduate and graduate courses are published at Undergraduate fees and funding and Postgraduate fees and funding.

The Student Financial Support Unit maintains details of scholarships and bursaries available to undergraduate students. The Research Student Administration Team maintains a list of sources of scholarships and funding for UK/EU research students, details of funding for international students is available from the International Team.

The University has various support networks available to staff and students and advice can be obtained from the Support Hub. There is also help and support available for those finding things difficult and wanting to talk or requiring counselling.  

Information on staff welfare and counselling is available from staff support, welfare and health.

Health including medical services

The University Health Centre is run by Unity Health. 

Information about careers can be found through the Careers Service.

Information about chaplaincy services and contacts for other faiths are available on the University website and the Chaplaincy website.

York Sport provides information on sports and recreational facilities at the University. York Sport Union maintains details of student sport and societies

Information on a wide range of activities on campus, and in the wider community, can be found on the University's website under 'Campus and City life' and also 'Leisure and Culture'.

The University of York Art Collection can be viewed on a dedicated website. Information on other forms of art and galleries can be found on the University's website. 

Art on campus can be seen at various locations including the Norman Rea Gallery.

Libraries, special collections and archives

The opening hours of the University Library and Archives are published on their websites.

Regulations for the use of the Library and information on services and Facilities are also available.

Information on copyright law and its implications for staff and students of the University can be found on the Records Management website.

The University library catalogue, YorSearch, can be searched for details of the material held by the library and the archives. 

Borthcat, the Borthwick Institute's catalogue can also be searched independently for details of its holdings.

The Library publishes information about its collections, with links to information about its special collections. Searchable catalogues are made available once they have been compiled

Free access to original records or copies of records in our search rooms. We charge a fee to carry out the research necessary to tell you whether or not we hold specific information. We also charge for copies of documents. Our fees are set out on our website. Contact the Borthwick Institute for further details.

The Borthwick Institute has information on its holdings with guides and finding aids for the material in its care. Finding aids are added to its online catalogue, Borthcat, and to the Archives Hub on a regular basis.

FindMyPast hosts images of most of the Borthwick's probate indexes (Prerogative & Exchequer Courts Of York Probate Index, 1688-1858; York Medieval Probate Index, 1267-1500; York Peculiars Probate Index, 1383-1883), parish registers, marriage bonds, and school admissions records.

The York Archbishops' Registers, York Cause Papers, and The Retreat, are amongst the major collections available on-line. Information on other material available on-line can be found on the Borthwick's website.

Student Services offer guidance on a range of issues including: Academic Appeals, Academic Progress, Examinations and Assessment, Immigration Advice, Financial Support, and Visa Compliance. 

Further advice can be obtained from Student Hub and student webpages. 

University staff and students are engaged in a range of activities with the community, including student volunteers working in local schools, programmes to encourage lifelong learning, Open lectures and concerts.