Privacy notice - Centre for Health Economics

We collect personal data, much of it sensitive, about you when you register for one of CHE’s short courses via our online booking system, or when you consent to signing up to our newsletter database. We typically collect the following data for the purposes of liaising with you about the course you have chosen to book on:

• Name (full/first/family)
• Title (optional)
• Job title
• Activity undertaken in role
• Organisation name
• Organisation department
• Organisation type
• Organisation address
• Organisation phone number
• Mobile number
• Email address
• Financial details for the purpose of paying for the course if the course is chargeable
• Date of birth
• Disability status
• Dietary requirements
• Accessibility needs and other requirements

The University needs to collect and retain certain types of data, in various formats, about its current and past delegates in order to fulfil its functions as an education and business support provider and to maintain strategic relationships within the region.

Typically, data will be processed:

• on the grounds of contractual requirement or to take steps to enter into a contract with you, e.g., to provide you with training and support;
• because it is necessary for our legitimate interests;
• to monitor equality and diversity; 
• because you have given us your consent.

The University may process your personal data for the following purposes:

• to process your booking and to liaise with you about the course logistics, e.g., issue joining instructions, course material etc.;
• to provide you with and manage your use of University facilities and services and your participation at events;
• to administer the financial aspects of our relationship, including processing any payments made by you and/or your organisation (if applicable) to the University;
• to compile statistical and personal returns which the University may be required to publish or pass data to government bodies or the Higher Education Statistics Agency (HESA); 
• (if you have consented) to send marketing once a course is completed. We will keep you updated about future relevant courses, events and activities. You may opt out at any time. If you no longer wish to be contacted for marketing purposes, you can contact us at che-enquiries@york.ac.uk and request to be removed.

The University may share your data with:

• employees and associate trainers of the University for the purpose of providing you with appropriate support;
• third parties that process data on behalf of the University to support it in fulfilling its obligations and responsibilities to and relationship with you (e.g., software and training providers) including but not limited to  Administrate, MailChimp, MailJet, Zoom, Blackboard, VLE, The Conference Consultancy Ltd (where applicable). 

The University of York will not share your information externally for any other purposes without your consent unless exceptional circumstances apply. Any such disclosures will be made in full accordance with the data protection legislation and only where necessary.

The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information please see our IT Security webpages.

The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.

Under the UK GDPR, you have rights in relation to your data, including a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent.

If you would like a copy of some or all of your personal data held by CHE, please email us or write to us at the contact addresses below.

There may be circumstances in which we are unable to erase data held about you, in which case we will notify you. For example, if you have entered into a funding contract with us, we may be contractually required to keep records for a specified time period for reporting and audit purposes.

CHE may capture photography and video for marketing purposes. These photos and videos are used to provide information about and promote the CHE’s courses, research and other activities to audiences including potential UK and international students, the public, policy-makers, benefactors and other stakeholders.

If photography and video capture will be taking place at an event that you attend, you will be informed beforehand and will have the right to opt out. You will receive a full Photography and Video privacy notice and as part of the registration process you will be asked to confirm you have read and understood the privacy notice. 

For individuals who are neither staff nor students of the University of York, should you attend an event without online registration you will receive a copy of the Photography and Video privacy notice and be asked to complete a form, confirming you have received and understood this notice.

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact CHE at che-enquiries@york.ac.uk or the University’s Data Protection Officer at dataprotection@york.ac.uk. 

Our mailing address is:

Centre for Health Economics

The University of York

Heslington, York

YO10 5DD

If you are unhappy with the way in which the University has handled your personal data, we ask that you contact us in the first instance, to enable us to resolve your concerns. If you remain dissatisfied, you have a right to complain to the Information Commissioner’s Office. 

We keep our privacy notices under regular review and we will place any updates on the CHE Short Courses web page. This privacy notice was last updated on 7th March 2024.