Business Development Team, Research and Enterprise Directorate

We collect data about your business when you are contacted by a member of the BD Team or when responding to an expression of interest about working with the University in a collaboration or business opportunity or to attend an open or private meeting relating to these activities via BD Team Email.

We collect the following data for the purposes of maintaining a database to match opportunities and requirements of external organisations with academic expertise and funding development opportunities:

• Name
• Job title
• Company name
• Company address
• Company phone number
• Mobile number
• Email address

Typically, data will be processed:

• because it is necessary for the performance of a task carried out in the public interest (for information on our public task see our function as set out in our charter);

• because you have given us your consent or, in the case of special category data, your explicit consent.

We use the information collected about you to liaise with you about arranging meetings and matching your interests in working with the University with appropriate academic expertise, funding and business development opportunities.

If you agree, we will also contact you about additional funding, business development or other opportunities for working with the University which might be of direct relevant interest via email.  

We may need to share your information with colleagues in Research and Enterprise Directorate and academic staff in the University only for purposes relating to developing opportunities to work with the University of potential common interest.  The University of York will not share your information externally for any other purposes.

The University takes information security extremely seriously and has implemented appropriate technical and organisational measures to protect personal data and special category data. Access to information is restricted on a need-to-know basis and security arrangements are regularly reviewed to ensure their continued suitability. For further information see, https://www.york.ac.uk/it-services/security/.

In certain circumstances, it is necessary to transfer your Personal Data (including Special Category Data) outside the European Economic Area. In respect of such transfers, the University will comply with our obligations under Data Protection Law and ensure an adequate level of protection for all transferred data.

The University will retain your data in line with legal requirements or where there is a business need. Retention timeframes will be determined in line with the University’s Records Retention Schedule.

Under the General Data Protection Regulation, you have a right of access to your data, a right to rectification, erasure (in certain circumstances), restriction, objection or portability (in certain circumstances). You also have a right to withdraw consent. If you would like to exercise your rights please email the BD Team at, business@york.ac.uk. For further information see,https://www.york.ac.uk/records-management/generaldataprotectionregulation/individualsrights.

If you have any questions about this privacy notice or concerns about how your data is being processed, please contact the University’s Data Protection Officer at dataprotection@york.ac.uk.

If you are unhappy with the way in which the University has handled your personal data, you have a right to complain to the Information Commissioner’s Office. For information on reporting a concern to the Information Commissioner’s Office, see www.ico.org.uk/concerns.

We keep our privacy policy under regular review and we will place any updates on our web page: https://www.york.ac.uk/business/funding/. This privacy statement was last updated on 4 December 2018.