Role evaluation and review
Policy
Policy statement
Role evaluation and review is the ongoing process of evaluating new roles and reviewing roles that change over time.
Requests for role evaluation and review are made by management and should be in line with the business requirements and budget of the department as agreed as part of the overall planning process. Detailed procedures and management guidelines are available.
Scope
This policy covers all support staff on the University of York grading structure.
Aims
To ensure that all roles are appropriately graded and that substantive changes to a role are considered in a timely way and reflected in the grade for the role using the Higher Education Role Analysis (HERA) methodology of job evaluation.
Principles
- Role evaluation supports the principles of equal pay for work of equal value
- Roles will be evaluated and reviewed equitably in accordance with the University’s policy on equal opportunities
- HERA is the chosen method for role evaluation
- The University will continue to develop generic HERA evaluated roles and phase out many unique HERA Written Records over time
- Line Managers will be encouraged to identify appropriate generic HERA evaluated roles
- Roles cannot be fully evaluated without clear and concise evidence of the responsibilities of the role. Where this is not available, HR reserves the right to withhold the release of scores and to request additional evidence or clarification of the requirements of the role
- HR will review the outcomes of role evaluation for new and/or changed roles against existing roles across the University and will continue to consistency check element scores against those of similar roles
- It is not normally expected that any role would be changed or reviewed more than once in any one year
Responsibilities
Role | Accountable for |
---|---|
Department – Line Manager (LM) |
|
Head of Faculty Operations (HFO) / PSS Operations Manager |
|
Roleholder |
|
Head of Department (HoD) |
|
HR Services |
|
HR Adviser |
|
Rewards Team |
|
Glossary of terms
- HERA – Higher Education Role Analysis
- The University’s job evaluation scheme for all roles covered by this policy.
Approval
The policy was approved by the Framework Committee in June 2006.
Monitoring and review of policy
The policy will be monitored through Equal Pay reviews and audits and statistical reports will be provided to HR Policy Committee on a regular basis.
Document control
- Last reviewed: 28 April 2023