Please complete leaver notifications as early as possible

When an employee is leaving the University, managers must notify HR via the leavers notification form. It is really important that this form is submitted as early as possible so that HR, payroll and IT processes can be completed.

Risks of late notification

If the form is not submitted promptly this can lead to:

• the leaver being overpaid - which is then difficult for the university to recoup
• significant data security issues as access to IT and University systems remain open
• delays in issuing an individual's redundancy pay or arranging retirement benefits
• delays in issuing the leaver's P45

Actions for managers

• Please complete the leavers notification form as soon as you are aware that a colleague is leaving. Please note USS requires at least 8 weeks' notice to process an individual's pension benefits.
• You should complete a notification form for anyone whose employment with the University is ending, regardless of the reason they are leaving* or if they will continue to undertake casual work. The only exception to this is Graduate Teaching Assistants.
• You don't need to submit a leavers notification if someone is moving to another role at the University.
• If you need further guidance on managing the end of the employment relationship, please read the Leavers Policy or contact HR Services.

* A tableau report is available to help managers monitor the end of fixed-term contracts and fixed-term funding. (You may need to request access)