Starting your Career

If you have been offered employment with YCL but haven't started yet, this page will give you all the new starter information you will need to know.

What should I expect on my first day?

For many roles, your first day will focus on getting you settled in your new position. You will be introduced to different members of your new team, have a tour of your new workplace, have a chat with your new manager about what to expect from your new role, undertake the YCL induction process and complete any mandatory forms.

What should I expect from my first week?

During your first week you will normally get to know your new team a bit better, understand who is responsible for what and what different teams do.
You will get to know your workplaces, including the standard procedures involving health and safety, security and evacuation. Your manager will start working through your induction checklist with you to cover these and other useful things.
Your manager/supervisor will help arrange the necessary parking permit and staff pass for you.
You will be issued with an IT log on and be required to complete mandatory training. You will also be set up on relevant systems if required.
You will need to have a staff card - which acts as a door access key and identity card. You must complete the request form and can collect your card from the Information Centre at Market Square. You will need to take your passport or another form of ID.

How do I find the University?

The University Campus is easily accessible by bus, bike, foot or car. There is a handy section on the University's website with information on how to get around and a link to the interactive map of the campus.

We want to make sure things go as smoothly as possible for you - please ask your line manager or contact YCL HR on +44 (0)1904 328413 or at ycl-hradmin@york.ac.uk if you need help with anything.

Right to work in the UK

We are legally obliged to ask all new starters to provide evidence of your right to work in the UK. Use the government's online tool to check if you have the necessary evidence.

You must bring original documents (in person to YCL HR) which proves your right to work in the UK before you start work at YCL. Failure to do this will result in a delay to your start date.

If you are a British or Irish citizen, your passport will be the easiest way to confirm your right to work. If your passport has expired, it can still be used to prove your right to work.

If you are a non-UK national, we will ask you to provide a share code from the Home Office so that we can check your right to work online. More information on shared codes can be found on the Government website.

If you have changed your name since your passport or ID card was issued, you must bring documentation (e.g. a marriage or divorce certificate) to support this.

For further support or information on proving your right to work, please contact YCL HR.

What if I don't have a passport?

There are other documents you can use to show your permission to work. These will usually include a Government issued document showing your full name and national insurance number (or a P45) and your birth or adoption certificate or certificate of registration. Please contact YCL HR for clarification which documents will be accepted.

All your documents must be original. We cannot accept copies.

Where should I bring my documents?

You will be contacted by YCL HR to arrange an appointment time and we will inform you where to bring your documents.

We need to see you and your documents together: it's not possible to send your documents via email or have someone else bring them in for you.

If you do not bring these documents prior to your first day you will be unable to commence employment.

I'm not sure I currently have the right to work in the UK

Use the government's online tool to check if you have the right to work

DBS Check

An enhanced DBS check is required for certain roles within YCL, this can be determined within the offer letter issued to you by YCL HR.

The job offer (where required) will be subject to obtaining a Disclosure and Barring Service (DBS) enhanced certificate. You will be required to obtain this before starting your position with the company.

YCL HR must be sent a copy of the original certificate before a start date of employment is set. You will be sent the link to our online portal for DBS checks along with necessary information once proof of identity documents have been checked. Please note that YCL will cover the costs of this application.

YCL HR will book an appointment with you to check your necessary ID documents, forms of identity and residency proof as detailed in the Government's ID checking guidelines. Please note printed identity documents from a website cannot be accepted. The DBS certificate will be sent to the current address as stated on your application.

Health Questionnaire

Our offer of employment is subject to clearance from our Occupational Health Services. You should complete the occupational health questionnaire enclosed within your offer pack and return this to Occupational Health at occupational-health@york.ac.uk as soon as possible.

Other Employment Checks

We need two satisfactory references to confirm your appointment, one of which should be your most recent employer. We will ask for a contact name and email address for each referee.

Your appointment may also be subject to other conditions - please check your offer letter for details.

Start Date

Your offer letter will normally outline your start date, including the time and where to go on your first day. If your start date isn't confirmed, or if you've asked for a different date, we will contact you as soon as possible to arrange this.

What to bring on your first day

If you are required to wear a uniform or adhere to a dress code your line manager will be in contact prior to your first day.

Once received from your previous employer, please forward parts 2 and 3 of your P45 to YCL HR or email it to ycl-hradmin@york.ac.uk.

Getting Here

Full details and directions can be found on our 'How to Find Us' page.

If you plan to drive during your first week at YCL we recommend that you plan to park in one of the pay and display car parks while your parking permit is processed. Further details of all available car parks are available on the interactive campus map.

Getting Paid

Pay day is the last working day of each month with the exception of December, when pay day is the last working day before Christmas Day. See the University website for a list of pay days for the rest of the year.

You will have access to your payslip digitally through the ePayslips platform. You will receive instructions on how to register from YCL Payroll. If you don’t receive any registration instructions, please contact ycl-payroll@york.ac.uk.

If you have any queries about your pay - call +44 (0)1904 328413 or email ycl-hradmin@york.ac.uk.